...

The meeting will probably take place on Monday afternoon November 2nd, details and place to be defined at BarCampApache (co-located with ApacheCon) - watch this space.

What

Here's a suggested description of the groups's goals, subject to discussion.

...

• making more of GSoC and GHOP
  • publicising student/mentor successes
  • clearer mentor guidelines
  • more active support of mentors and students
• sharing resources with other mentoring activities
  • mentor manual from GSoC team
  • teaching open source group
  • mozilla education
  • etc.
• mentoring outside of GSoC/GHOP (See draft proposal in Appendix A)
  • creating a rolling mentoring program (mentees and mentors are matched as and when they are available)
  • providiing recognition and reward for mentors and mentees
  • collecting and publicising mentee tasks
  • connecting mentees to tasks/mentors
• mentoring as part of formal education/work based learning/internships
  • how to embed mentoring activities in formal education
  • how to embed mentoring in work based learning/internships
  • mediating between tutor/trainer and mentor/mentee
• other areas of community development that may fall within remit if volunteers are available
  • open development documentation (e.g. documenting "The Apache Way", see Shanes Apache Way site)
  • women@apache.org
    

Please feel free to add other potential discussion points here.

Notes

Here are my DRAFT notes from the meeting:

• Wiki Markup
  Infrastructure \[ACTION\] BD

• Mailing lists - See https://issues.apache.org/jira/browse/INFRA-2304
  • comdev-private@
  • comdev@
  • community@
    • Cross project interaction
  • code-awards@
    • GSoC only
    • privately archived
• SVN - https://issues.apache.org/jira/browse/INFRA-2305
  • comdev
• Web
  • apache.org/community
    • Confluence - see http://cwiki.apache.org/confluence/display/COMDEVxSITE/Index
    • Skinned
      • Nick B.
  • Content
    • HTML page first instance
      • What do we do?
      • Mailing lists
    • List of mentors
    • List of mentees
• JIRA - see https://issues.apache.org/jira/browse/INFRA-2303
  • comdev
• Three month goals

• Wiki Markup
  Nail down mentoring program \[ACTION\] KM

  • Here are my notes from the (separate) BarCamp session on this
    • Who starts the project idea
• Students suggest
  • projects can propose
    • projects need not be code only (as GSoC is)
    • Official mentor needs to be a committer
  • Actual mentor may be community
  • Must ensure patches are applied quickly
    • we need to list expectations for mentor and mentee
    • mentor network
  • real people to talk to
  • not necessarily related to the mentees project
  • foundation rather than project mentors

• Wiki Markup
  link with incubator \[ACTION\] RG

  • documentation on being a committer
  • Factor out the "how do you participate in the community"

• Wiki Markup
  link with TAC \[ACTION\] RG

  • would they set aside a part of their budget for bringing mentees together

    • Wiki Markup
      Nick Burch was present at the meeting and asked to be a member of the PMC \[ACTION\] RG

• Event calendar
  • Byelaws
    • PMC members need not be ASF Members
    • Do Members have right to ask for membership?
• Other goals
• Run a meetup to introduce people to easy community tasks
• Encourage projects to have managed release cycles for closer integration with commercial activities
• people.apache.org
• project.apache.org
  • Melange (Google GSoC application)
    • Do we want to use it for tracking?
      

In addition to the notes above from this meeting I provide my notes from Kirrily Robert's keynote. They may be useful for future work:

• Educate yourself
  • Read Opening the Clubhouse
• Pay attention
  • See exclusive activity
• Recruit diversity
  • reach out to minority groups
• Be relevent
  • communicate use of project outputs
  • some people are not focussed on the technology but the uses
• Say it. Mean it.
  • Code of conduct
    • See Ubuntu or Debian
  • Enforce it
• Transparency
• Tools
  • identify easy issues for newcomers
  • Discourage people from cleaning the easy queue
• Mentoring
• Value all contributions
  
  

Who

Current volunteers include:

...

• <your name here>
  

Appendix A

Draft ASF

...

Mentoring Program

Kathey Marsden has worked with Bernd Fondermann and Ross Gardler on the ASF CodeAwards list to draft an outline plan for the creation of an ASF wide, ongoing, mentoring programme. The text of this proposal is copied below for your consideration and comment. Note this draft proposal is not to be considered an indication of the defined direction of the community development group, it is merely a suggestion for us to consider.

...