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The hackathon SHOULD be promoted to projects ahead of the event, with an encouragement that they plan what they'll be working on, and publicize that to their user/developer communities.
The job of the hackathon coordinator is to work with projects to develop their hackathon plan:
- Create a central place (preferably at /hackathon on the event website) to list project plans
- Contact projects who will be represented at the event (work with the track chairs) and ask them to draw up a list of tasks
- Tasks can be bugs,
- feature
- future planning
- documentation
- community growth discussion
- If a project is willing, also keep signup lists of who will be attending, and what they will be working on
- Work with the promotion team and track chairs to publicize these plans
- Check in during the event to see what is getting accomplished
- Publicize these stories after the event