After the board meeting:
| Who | Task | Done? |
|---|---|---|
| Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period. | ||
| Assign podling shepherds using assign_shepherds.py. | ||
| Run clutch script (./clutch2.sh) and generate report template(clutch2report.py). | ||
| Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings). | ||
| Add any new PPMCs to the wiki so they can edit their report. | ||
| Send out email containing list of podlings to report and dates. |
During the month:
| Who | Task | Done? |
|---|---|---|
| Send out initial reminder using report_reminders.py. | ||
| Send out 2nd reminder. | ||
| Send out 3rd reminder (optional). | ||
| Remind non reporting podlings. (1st June) |
Before the report is due:
| Who | Task | Done? |
|---|---|---|
| Write a summary of what has happened on the mailing list with anything of interest. | ||
| List all releases made during the month / check if incubator votes match with what’s in the release area. | ||
List who been added/removed to IPMC during the month. | ||
| Check that PPMC members have been added correctly. | ||
| Remove the non-reporting podlings sections from the report and note them as not reporting. | ||
| Note any podlings that didn’t get mentor sign off in the report. | ||
| Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions. | ||
| Lock the wiki page so it can’t be edited. | ||
| Send email to incubator list for review. | ||
| Submit the report to the board. | ||
| Create next month task list and email list |