Status report for the Apache Conference Planning Project (October 2007)
General News
------------
* New Chair and VP for Conference Planning Project
The election for the new ConCom chair started on 21 September 2007
and ended on 1 October 2007 and identified Lars Eilebrecht as the
winner. The final vote tally was: Lars Eilebrecht 6, Noirin
Plunkett 4, Rich Bowen 0, Shane Curcuru 0 (two votes were changed
to resolve a tie between Lars and Noirin).
Lars Eilebrecht takes over the position from Ken Coar who has
served as the chair and VP of the Conference Planning Project since
its creation in 1999. The members of the conference committee would
like to thank Ken for the many years of effort that he has put into
ConCom, and that he has decided to remain involved in ConCom.
* New Committee Members
The conference committee has voted to add J Aaron Farr and William
A. Rowe, Jr. as new members. Both received 8 +1 votes (no other
votes). The change was acknowledged by the board (Henri Yandell)
on October 7, 2007.
* New Volunteers
The concom mailing list got a couple of new subscribers, i.e.,
members who are interested in helping out with various bits and
pieces.
* ApacheCon Blog/Planet
In the past there used to be an ApacheCon blog, but it was removed
due to non-use. However, it has been decided that more blogging
about ApacheCon is desirable. Discussions have started on how and
where to create a general ApacheCon blog/planet and per-conference
blogs. No final decision has been made yet.
* Conference Calls
ConCom has started using the Raindance conference call service
(provided by Covalent) for ConCom-related conference calls.
Currently, there are weekly conference calls as we are close to
ApacheCon US and OS Summit. Minutes for these conference calls
are usually created and made available at the following location:
https://svn.apache.org/repos/private/foundation/ApacheCon/2007/minutes
Conference Overview
-------------------
* ApacheCon US 2007
Location and date: Atlanta, November 12-16, 2007
Lead: Rich Bowen
Planning list: planners-2007-us@apachecon.com
Producer: Stone Circle Productions, Inc.
* OS Summit Asia 2007 (joint-conference with Eclipse Foundation)
Location and date: Hong Kong, November 26-30, 2007
Leaders: J Aaron Farr, Justin Erenkrantz, Noirin Plunkett
Planning list: planners-2007-asia@apachecon.com
Producer: OS Summit LLC
* ApacheCon Europe 2008
Location and date: Amsterdam, April 7-11, 2008
Lead: Noirin Plunkett
Co-Lead: Lars Eilebrecht
Planning list: planners-2008-eu@apachecon.com
Producer: Stone Circle Productions, Inc.
* ApacheCon US 2008
Location and date: New Orleans, November 3-7, 2008
Lead and Co-Lead: not yet defined
Planning list: not created yet
Producer: Stone Circle Productions, Inc.
* ApacheCon Peru 2008 (name not final yet)
An Apache-related conference may be co-hosted with the VISION 2008
conference in Lima, Peru. Details are being discussed and no final
decisions have been made yet.
ApacheCon US 2007 News
----------------------
* The conference is only a few weeks away and registration numbers are
slowly growing. As of October 14th, 186 individuals have registered
for 157 full conference passes; plus various trainings and numerous
day passes.
* Of 21 trainings, 10 are confirmed (have made breakeven point); a
handful may be confirmed pending new registrants, and 7 are
likely to be canceled. We continue to reach out to those speakers who's
training registrations are below the breakeven point, and rely on their
assistance in getting the word out to their target audience.
* A preliminary schedule for the Fast Feather Track has been published.
15 of 18 slots are confirmed with talks about Incubator projects or
projects that recently left the Incubator.
* Sponsorships are going well; see conference Web site for complete
list of all sponsors, media partners, and exhibitors.
* The event is covered by our ApacheCon master contract with SCP,
but the necessary addendum still needs to be created and signed.
Lars is in contact with Charel and is waiting for a first
proposal/draft from her.
OS Summit Asia 2007 News
------------------------
* Justin is in contact with Charel and the Eclipse Foundation in order
to get the event covered by a proper contract between the ASF and
OS Summit LLC. It has been decided to do a two-way contract, i.e.,
a contract between Eclipse and OS Summit LLC, and a contract between
the ASF and OS Summit LCC. On October 9th a short conference call was
held with Larry Rosen, Justin Erenkrantz, and Lars Eilebrecht to
discuss some general legal questions and the course of action.
* Sponsorships are going well; see conference Web site for complete
list of all sponsors, media partners, and exhibitors.
* Registration numbers are still very low, given the date: 35 individuals
have registered overall, with only a few training registrations.
* Several options for improving conference registration have been discussed
including a discount code for 'friends of Apache/Eclipse'.
* The hard-copy conference program needs to be finalized this week (OCT 15).
ApacheCon Europe 2008 News
--------------------------
* Noirin and Lars switched their roles. Noirin is now lead and Lars
co-lead for the conference.
* The Call for Papers was published September 27, 2007.
The deadline for the CFP is October 26, 2007.
The planning meeting will be held November 10-11, 2007 in Atlanta
(the weekend before ApacheCon US 2007).
ApacheCon US 2008 News
----------------------
* The event is covered by our ApacheCon master contract with SCP,
but the necessary addendum still needs to be created and signed.
Lars is in contact with Charel in order to get the necessary
paperwork done.
ApacheCon Peru 2008 News
------------------------
* No news since last board report.
