Status report for the Apache Conference Planning Project (July 2009)
General News
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* Noirin Shirley has assumed the chairwoman and V.P. post at the Conference Planning committee, as directed by the board June 17th. The traditional ConCom leadership reception was held for her on members list.
ApacheCon US 2009 News (2-6 November)
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* Two meetings on the 10th and 13th gave track coordinators and mentors a chance to bounce ideas around for their programs and project activities at the event, and these ideas are being brought back to the planners for discussion and hopefully implementation.
* Each PMC should have a completed schedule by 20th July, all are progressing with their program plans with some already completed.
* The completed programming is being published over the coming week.
* The next group of all-PMC communications will center around planning meetups or other evening activities, and around publicity and outreach of each project's presence and encouraging registration.
* Planning to really kick off publicity at OSCON - majority of the schedule will be published on the site at that point.
* Registration is now open - Committers must register before August 1st to get the best possible deal (a $100 savings)!
* Speaker travel has been a contentious issue. There is presently a budget of $700 per track-day for travel, to be allocated on an as-needed basis.
* All CFP session submitters were sent followup communications on the 9th, clarifying travel and programming by PMCs. Acceptance notification is progressing as each track is finalized. Final not-accepted notifications will be made the week of July 20th.
* No update yet on BFBB activity. The present budget does not assign cost of this reception (also serving as the welcome reception) to the foundation, provided ApacheCon sponsorship and registration remain on target.
ApacheMeetUp/BarCampApache Asia 2009 (Late Nov/Early Dec 2009)
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* We are looking at dates around the week of November 30th-Dec. 4th. The current discussion includes Beijing and Colombo, with the possibility of an extra stop in Shanghai.
* We are talking to some potential sponsors to see if we can help defray the cost of the event.
